Virtual Meeting is a collaboration solution that allows users to participate in video conference calls with several participants from different locations. If they’re discussing a new project or brainstorming, the meeting helps them stay focused and productive. In addition to allowing participants to talk to each other, Virtual Meeting includes features that improve productivity such as recording meetings, creating transcripts, and allowing accessibility for those who need assistance due to physical disabilities.
Determine the purpose of your Virtual Meetings to avoid unproductive diverting thoughts and keep participants focused. This will ensure that you cover the most relevant topics and allows your team to reach a clear conclusion at the end of the call.
Encourage your team members to keep notes in a notebook during the virtual meeting. Research has proven that taking notes with a pen helps Virtual Meeting people retain information and better understand the material they’re learning. Additionally, encourage your participants to use chat features in your virtual meeting or digital whiteboard features to contribute. So even those who are hesitant to speak up will be able to make their voices heard.
Begin on time. Meetings that begin late are more likely to run over their scheduled times, which can frustrate attendees. Be sure to start your virtual meetings at the designated meeting time so you can get the ball rolling immediately.
Facilitate the virtual meeting by randomly calling on participants throughout the call to see if they’re paying attention. This not only boosts participation, but also helps make your meetings more effective by ensuring that everyone has the opportunity to speak and pay attention.