A board portal is a secure online platform that houses all the documents related to your board and information. Non-profit boards can access agendas, notifications of meetings and digital board packs along with other board documents from any device at any time. Board members can also edit, share, comment and sign documents electronically through the portal, eliminating the need for physical signatures, and thereby saving valuable meeting time.
The importance of comparing boards portals is as you need to consider which features will best suit your needs for governance. How easy is it for your organization to set up the software? Does it sync with the board calendar? Are you able to easily create meetings using this software? How do you prioritize actions and monitor the progress between meetings? These features, as well other options, can help board members prepare for and fulfill their duties efficiently.
A platform’s quality is another important aspect to take into consideration. You should look for a vendor with an established reputation in the market and a customer service that is quick to any issues that might arise. Be sure that the platform you choose can be accessed to any device that has an internet connection.
The best boards portals give centralized access to all meeting materials, information from other members, and organizational policies. This provides directors with the information they require to discuss governance issues and allows them to concentrate on the issues at hand. It is essential that board members have access to the documents they created prior to the meeting to ensure that they are on track. A well-functioning board portal allows this to be done by delivering relevant information at the right time.
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