Security Data Rooms (SDRs) are cloud-based services that allow the secure storage and sharing of sensitive information. They are used for M&A due-diligence and due diligence, real estate asset management, and any other industry that requires specialized secure file sharing.
It’s not surprising that businesses are concerned about the security of sensitive business data, particularly in light of recent, high-profile data breaches. While encryption of data-at-rest in a virtual data room is vital to stop hackers from accessing your documents, it’s just one aspect of the overall picture. To ensure your data is safe you should take a more holistic approach to security of your data room that includes policies, training and technical capabilities.
VDRs are also beneficial for keeping track of industry regulations, such as the Payment Card Industry Data Security Standard. PCI-DSS demands secure storage, strong control over access to encrypted transmissions, as well as regular security tests. Having this capability shows your clients, partners and other stakeholders that you are taking security of data seriously.
Certain VDR systems are also able restrict access for users to in-app content by limiting the IP addresses eligible for VDR access. This will stop unauthorized users using screen grab tools to record document contents and then share them with unauthorized third parties. VDRs equipped with advanced access controls allow admins to associate the identity of a person with images and printed files.
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